QuickBooks Online
Move customers and approved invoices into your accounting workflow without entering the same details twice.
Integrated
BUILT IN THE FIELD, NOT A BOARDROOM.
The CRM and estimating tool built for residential painting contractors.
Build bids you can explain, schedule crews without the spreadsheet shuffle, and follow up with homeowners before the job goes cold.
Estimating Bid Formula for Accurate, Fast Quotes
Crew & subcontractor seats included
Built in the Field, Not a Boardroom.
Exclusive access by requestCrew & sub seatsCancel anytime
The Painting Business Trap
Sound familiar?
Most paint shops run on guts and grit and it costs them thousands every month.
Guessing on Prices
Eyeballing bids leaves money on the table or worse, kills your margin halfway through the job.
Lost Follow Ups
Hot leads go cold while you're on the ladder. No system means deals slip through the cracks.
Crew Scheduling Chaos
Texts, sticky notes, and group chats. Wrong crew shows up, customers get angry, jobs run late.
New Painters Lose Money
First few years you don't know your numbers. You bid low, work hard, and barely break even.
Everything in one place
Built to run your whole shop.
Quote, schedule, and follow up all from one dashboard your crew can actually use.
ESTIMATING
Estimating Bid Formula for Accurate, Fast Quotes
Our Estimating Bid Formula factors surfaces, prep, paint quality, ceiling height, and your crew's true cost to produce a profitable bid in under 5 minutes. Handle walls, ceilings, trim, and exterior with auto-priced job templates you can reuse.
- Walls, ceilings, trim & exterior
- Auto priced from your overhead
- Save & reuse job templates
RESIDENTIAL OPERATIONS
Crewing & Job Scheduling
Map out your week street by street. Assign the right painters to interior or exterior repaints, batch nearby homes to cut windshield time, and keep every homeowner in the loop on arrival times.
- Switch between month and week views
- See jobs, estimates, and follow-ups together
- Assign crews and send arrival windows
HOMEOWNER OUTREACH
Automated Homeowner Follow Ups
Most repaints are won (or lost) on the third touch. PaintOps texts and emails the homeowner for you, drops in proof photos from past jobs in their neighborhood, and asks for the green light when they're ready.
- Drip texts after the in home estimate
- Send neighborhood references automatically
- Post job review request to grow your 5 star count
Connected tools
Works with the tools your business already uses.
Keep your accounting, job photos, and payments connected to the work happening in Pro PaintOps.
CompanyCam
Connect job-site photos to the right customer and project so your field documentation stays organized.
Integrated
Stripe
Accept secure card payments and keep invoice payment status visible inside Pro PaintOps.
Integrated
How It Works
From first bid to scheduled job in minutes.
Feel in control from the truck, the ladder, or the office—and give every homeowner the organized, professional experience they expect.
01
Set Up Your Shop
Tell us your crew size, hourly cost, and overhead. Takes 2 minutes we'll prefill smart defaults you can tune later.
02
Run a QuickBid
Punch in the address and surfaces. Our formula spits out a precise, profitable bid you can text to the customer in 5 minutes flat.
03
Schedule the Crew
Customer accepts? Drag the job onto your calendar, assign your crew or sub, and the dashboard tracks the rest.
04
Watch Your Margin Grow
Real time pipeline value, close rates, and revenue dashboards show exactly where your money is and where it's leaking.
Built around the work painting contractors do every day.
Fewer disconnected tools, clearer handoffs, and bids your team can explain.
Spend less time double-entering
Stop double entering data. Quote, schedule, and follow up from one screen.
Follow up while the job is still warm
Keep every homeowner follow-up visible so a promising bid does not disappear into a spreadsheet.
Protect your margin
Our formula bakes in real overhead so you never underbid yourself again.
Verified customer stories are coming soon.
We are collecting permission-based stories with full names, company details, and measurable outcomes. We will publish them here when each customer has approved the quote and photo.
Straight answers
Know how the numbers work before you trust them.
The questions painting contractors ask before replacing a spreadsheet.
Can I see how the estimating formula calculates my bid?
Yes. The estimate is built from visible job inputs such as surfaces, prep level, paint quality, ceiling height, coats, labor, and your company rates. You can review the numbers before a proposal is sent.
Can I adjust the formula to match how I already bid?
Yes. Set your own labor assumptions, paint products, coverage, and company rates so the estimate reflects how your shop actually works instead of forcing a generic national average.
Does Pro PaintOps connect with QuickBooks?
Yes. Pro PaintOps supports a QuickBooks Online connection so your team can move approved work into the accounting flow without retyping every customer and invoice detail.
What happens to my data if I cancel?
You keep access through the end of your paid billing period. After account closure, data is deleted or anonymized within a reasonable retention period unless legal, accounting, or security obligations require longer retention.
How do I get access?
Access is currently exclusive. Contact ProPaintOps through the request form and we will follow up about your business.
Do crew and subcontractor seats really cost nothing?
Yes. Paid plan limits apply to Admin and Project Manager seats. Crew and subcontractor seats are included so the people doing the work can see the information they need.
One platform for your painting business
Everything you need, from first contact to final payment
Keep your customers, estimates, jobs, crew, and payments organized in one place.
- CRM to organize customers, contact details, and project history
- QuickBid estimating with measurements, labor, materials, and prep
- AI-powered Smart Estimates to help review job scope and pricing
- Branded proposals with digital signatures and package options
- Calendar scheduling for jobs and customer appointments
- Invoicing and online payments through Stripe
- Team and crew access with role-based permissions
- Pipeline dashboards and company performance reporting
- Cloud storage for project documents and files
- Organized, device-friendly project photo archives
- Google Maps address lookups
- Customer SMS and email communication with Twilio
- QuickBooks Online integration
- Proposal PDF generation and downloads
- Owner metrics and visibility across your business